From Half a Day to 5 Minutes: How This Video Agency Fixed Client Reporting for Good

Ben runs a small but mighty content agency in Sydney. It’s a team of three — lean, fast-moving, and juggling 5 to 10 client campaigns at any given time. They focus on content and video production for some big-name brands.

But for years, one thing slowed them down: monthly reporting.

“We were spending like half a day just getting reports together,” Ben told us. “It was a total time drain — spreadsheets, screenshots, copy-pasting, trying to make things look halfway decent.”

For a creative team already stretched thin, that kind of time loss wasn’t just annoying — it was bad for business.

From “Reporting Headache” to “Set and Forget”

Ben tried the usual suspects — tools that claimed to simplify reporting but ended up adding more work than they saved.

“Some platforms looked powerful, but they were overkill. I didn’t want to take a course to figure out how to build a report. I needed something quick, clean, and client-ready.”

Then he found Swydo.

“I went through a few tools, but I stuck with Swydo. Nothing’s made me even think about switching,” he said.

What won him over? Simplicity. Out-of-the-box marketing templates that actually made sense. No long setup processes or endless tweaking.

“It literally is ‘set and forget’ now. I log in, add our standard client notes, and the data’s all there.”

Real-Time Back, Real Value Delivered

Today, Ben’s team spends just 5 minutes per client, per month, on reporting. That’s not marketing spin — that’s his actual workflow.

“I can make a coffee, sit down, and in 5 minutes I’ve downloaded the monthly wrap-up PDF. Boom. Done.”

That’s hours handed back to the team. Hours they now spend on creative strategy, not cleaning up Google Sheets.

And clients love it. Reports are clean, consistent, and easy to read — a much better reflection of the high-quality work the agency delivers.